Copy Fees
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Inspection of agency records on City’s website or scheduled at the City’s office |
No fee |
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Access or downloading records posted on City’s website |
No fee |
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8.5” x 14” page or less |
$0.15 per printed page ($0.15 for single-sided and double-sided) for photocopies of physical public records or printed copies of electronic public records requested in physical form |
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Physical documents larger than 8.5” x 14” |
Actual cost per vendor invoice |
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Storage media (CD/DVD) |
$1.00 per CD/DVD used to transmit electronic data to requestor, either due to their request for physical transfer of electronic data, or that data is too large to be electronically transferred using City resources |
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Postage/delivery Cost |
Actual cost of postage, envelopes, boxes, delivery service, or any other necessary charges to facilitate delivery of records request. Only charged if request is sent to requestor via mail or delivery. Requestors may request inspection, pick up their records request in person, or choose electronic delivery, if available, if they do not wish to be charged this fee |
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Electronic records |
$0.10 per page for physical public records scanned and sent electronically $0.05 per each four electronic files or attachment upload to email, cloud-based data storage service, or other means of electronic delivery $0.10 per gigabyte for the transmission of public records in an electronic format or for the use of City equipment to send the records electronically. The City shall take reasonable steps to provide the records in the most efficient manner available to the City in its normal operations |
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Video or audio record reproduction |
Actual cost per vendor invoice |
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Customized service charge |
Actual cost as provided below |
Fees listed above may be combined to the extent more than one type of charge applies to copies released in response to a particular request. Fees may be waived for a single request if the expense of processing the payment exceeds the costs of providing the copies, or for a single request if the total fee is $2 or less, including all actual costs such as supplies, packaging, postage, or delivery. Fees may be waived for good cause including, but not limited to: providing records for an ADA accommodation approved by the City Manager or designee on a case by case basis. Fees shall be waived for Law Enforcement Agencies and state certified Criminal Justice Agencies requesting records related to conviction and non-conviction information.
The City may include a customized service charge if the City estimates that a public records request would require the use of information technology expertise to prepare data compilations, or provide customized electronic access services when such compilations and customized access services are not used by the City for other purposes. Such charge shall be the actual cost of providing the customized access service. The City must notify the requestor in advance of the customized service charge to be applied, including an explanation of why the customized service charge applies, a description of the specific expertise, and a reasonable estimate cost of the charge, and the City must provide the requestor the opportunity to amend the public records request in order to avoid or reduce the cost of a customized service charge.
The City is not required to copy records at its own facilities and may use a commercial copying center for duplicating voluminous records or records in non-routine formats such as photographs, blueprints or tape recordings. The City will bill the requestor for the actual cost charged by the vendor.
Prior to copying records, Public Records Officers may require a deposit of up to ten percent of the estimated costs of copying the records, including customized service charges, selected by a requestor. Public Records Officers may also require the payment of the remainder of the copying costs before providing all the records, or the payment of the costs of copying an installment before providing that installment.
Payment may be made by cash, check, or debit/credit card to the City.
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City Public Records Officer
Phone: 425-744-6235City Hall
23204 58th Avenue W
Mountlake Terrace, WA 98043
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Police Public Records Officer
Phone: 425-670-8260Police Department - Records Unit
23250 58th Avenue W
Mountlake Terrace, WA 98043